Practical guides for coordinating ground transport at corporate events. Whether you're setting up your first event or optimizing for hundreds of travelers.
Stop wasting money on solo Ubers. Learn how to group travelers arriving on different flights into shared rides for your corporate event.
Step-by-step guide to setting up SeatMax for your sales kickoff. From event creation to traveler import to ride grouping.
Automatically track arrival times, delays, and cancellations for every traveler. No spreadsheets, no manual checking.
Your company is spending thousands on individual airport rides. Here's how to cut ground transport costs by 60-70% with automatic ride grouping.
Terminal-based pickup zones can make or break shared rides. Learn how SeatMax handles multi-terminal airports like LAX, JFK, and ORD.
Set up two-way ground transport for multi-day events. Incoming airport-to-venue and outgoing venue-to-airport, handled independently.
Understand what SeatMax does behind the scenes on each plan — flight tracking, SMS check-ins, ride checks, email branding, and billing.
Use pivot views to see your travelers grouped by airport, terminal, or time — before event day. Spot gaps, balance groups, and export filtered lists.
Not every event needs a round trip. Set up airport pickup only, airport dropoff only, or point-to-point rides with no flights involved.
Flight delays derail manual coordination. SeatMax re-groups travelers automatically when delays hit — no spreadsheets, no panic.
Every shared ride needs a point person. SeatMax automatically assigns Ride Captains based on configurable rules — carry-on preference, flight timing, and more.
Track every flight, ride, and Rider on event day from one screen. The Live Dashboard gives Planners a real-time command center for ground transport.
Set up departure meetup instructions so Riders know exactly where to meet their group at convention centers, hotels, and campuses.
Track every flight, every Rider, and every ride in real time on event day. Mark landings, nudge captains, reassign rides, and dispatch — all from one screen.
Connect SeatMax to your Slack workspace in one click. DM ride assignments, use slash commands, and keep Planners informed — all without email.
Travelers change flights constantly. SeatMax lets Riders update their own flights via web portal or SMS — groups restructure automatically.
Charter buses and airport shuttles seem cheaper but often cost more. Compare the real economics of shared shuttles vs. smart rideshare grouping.
When a flight number is wrong, cancelled, or mismatched, SeatMax flags it instantly. Use the inline flight picker to search and select the right flight.
Everything about SeatMax pricing: how savings are calculated, what gets billed, corner cases like stalled rides and auto-confirmed landings, and how to read your invoice.
How SeatMax collects Uber/Lyft receipts from Ride Captains via text, parses them with AI, and shows verified savings on your invoice.
Create your first event in under a minute. No credit card required.