Guides
Practical guides for coordinating ground transport at corporate events. Whether you're setting up your first event or optimizing for hundreds of travelers.
Getting Started
How to Coordinate Airport Rides for a Corporate Event
Stop wasting money on solo Ubers. Learn how to group travelers arriving on different flights into shared rides for your corporate event.
How to Set Up Shared Rides for a Sales Kickoff
Step-by-step guide to setting up SeatMax for your sales kickoff. From event creation to traveler import to ride grouping.
How to Track Flights for an Event with 50+ Travelers
Automatically track arrival times, delays, and cancellations for every traveler. No spreadsheets, no manual checking.
Event Planning
How to Stop Wasting Money on Solo Ubers from the Airport
Your company is spending thousands on individual airport rides. Here's how to cut ground transport costs by 60-70% with automatic ride grouping.
How to Group Travelers Arriving at Different Terminals
Terminal-based pickup zones can make or break shared rides. Learn how SeatMax handles multi-terminal airports like LAX, JFK, and ORD.
How to Manage Incoming and Outgoing Legs for a Multi-Day Event
Set up two-way ground transport for multi-day events. Incoming airport-to-venue and outgoing venue-to-airport, handled independently.
What Happens Automatically on Free vs Pro?
Understand what SeatMax does behind the scenes on each plan — flight tracking, SMS check-ins, ride checks, email branding, and billing.
Day of Event
How to Handle Flight Delays on Event Day Without Panic
Flight delays derail manual coordination. SeatMax re-groups travelers automatically when delays hit — no spreadsheets, no panic.
How Ride Captains Eliminate Airport Pickup Chaos
Every shared ride needs a point person. SeatMax automatically assigns Ride Captains based on configurable rules — carry-on preference, flight timing, and more.
How to Coordinate Departure Rides at Large Venues
Set up departure meetup instructions so Riders know exactly where to meet their group at convention centers, hotels, and campuses.
Advanced
How to Use Slack to Notify Travelers About Their Rides
Connect SeatMax to your Slack workspace in one click. DM ride assignments, use slash commands, and keep Planners informed — all without email.
How to Handle Last-Minute Flight Changes for an Event
Travelers change flights constantly. SeatMax lets Riders update their own flights via web portal or SMS — groups restructure automatically.
Shared Shuttles vs. Rideshare Grouping: Which Saves More?
Charter buses and airport shuttles seem cheaper but often cost more. Compare the real economics of shared shuttles vs. smart rideshare grouping.
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